DATA PROTECTION NOTICE
In accordance with the Equality Act 2010 it is good practice to know the composition of people applying for the police officer roles so that policing can build an accurate workforce picture. Through this form we ask for your name so we can effectively manage the logistics for application and the assessment centre thereafter (if your application is successful). Your name, or any identifiable information will not be shared with other organisations, and will not be used for any other purpose. We ask for your help to develop an understanding of workforce diversity so we can monitor any potential barriers faced, however providing this information is voluntary.
The information you provide will be held by your recruiting force for the purposes outlined above and in accordance with the General Data Protection Regulation and other associated data protection legislation as well as our and duties under the Equality Act 2010. We will use the information collected from you to report on the composition of applicants. Your information will be used to form statistics and reports that are high level and will not identify you or any other individual. Your name, or any identifiable information will not be shared with any other organisation or used for any other purpose.
Your information will only be held in an identifiable form for as long as is necessary by the recruiting force and in accordance with their retention schedule. You have certain rights under the GDPR and associated data protection laws regarding your personal data, which includes the right to access data held about yourself, to ensure it is accurate and to ask it is deleted or no longer processed. You also have the right to complain about the processing of your information if you are not happy about any aspect of the processing.
For more information about your rights please see our full privacy notice on the force website. You can also contact the force you are applying to via email, telephone or written letter.
PERSONAL DATA WE COLLECT
During the recruitment process we may ask you to provide information, we may record other sources of information about you (e.g. feedback from recruiters), and we may infer or derive other data (e.g. determine your location from your postal code or count up the number of languages you speak). The types of collated information include:
Names, e-mails, address, phone numbers etc.
Your CV / Resume, education results, work experience, significant achievements, etc.
Some of this information would not be personal to you if all other fields were anonymised e.g. your location preference is considered personal data while linked to other personal contact information but it cannot be used to personally identify you its own. Some of this information may include enough information to personally identify you e.g. your CV/Resume.
Information provided by other people involved in the recruitment process about your suitability for employment and your status within the recruitment process.
Your feedback on the recruitment process
Optional information provided by you about your views on the recruitment process.
Optional information provided by you e.g. medical needs, dietary requirements, disability, dyslexia, study abroad.
Candidate Contractual Information
Information provided by you which is required for final contract (in addition to Personal Details). Includes acceptance of offer.
Other Contractual Information
Information added by us in order to draw up contract e.g. salary, job title, hours.
Additional information supplied by you in order to complete the hiring process and may include bank details, proof of right to work, next of kin, etc.
Equal Employment Opportunity (EEO) Information
Gender, Race, Religion, Veteran, Disability, or other diversity information
How We Use Personal Data
Personal Contact data is used to communicate with you during the recruitment process.
Screening/Selection data is used to decide on your suitability for jobs that you apply to or to identify jobs for which we think you may be more suitable.
Evaluation data is used to record our assessment of your suitability for jobs that you are being considered for and your status within the recruitment process.
Your Feedback data is used by us to improve the recruitment process for future candidates.
Special Requirements data is used by us to make accommodation in the recruitment process for any needs you may have.
Candidate Contractual Information and Other Contractual Information is used to compile contractual documentation (e.g. job offer and contract) and to record the contract. If you accept an offer of employment then some of this data will be transferred to other systems that we control (e.g. payroll systems).
On-Boarding Information is used by us to prepare for you starting work with us including setting up payroll information, benefits, and proof of right to work. If you accept an offer of employment then some of this data will be transferred to other systems that we control e.g. payroll systems.
EEO Information is used to monitor the recruitment process to ensure our recruitment practices are fair.
We may aggregate data with other candidate’s data in reports to help us monitor, improve, and plan our recruitment activities. These reports will not include personally identifiable information.
Length of Time We Retain Your Data
If you are successful and you accept an offer, the data may be retained throughout your employment and for a period after the end of employment. In this case you will be informed of further data retention policies as appropriate.
If you are not made an offer, or you do not accept an offer, then we keep the data, including personally identifiable data, for 1 year after the end of recruitment activity so that we can refer to it in case of queries over the recruitment process, including employment tribunals or other legal challenges.
After the 1 year retention period we will anonymise all your data. Any data that may contain personally identifiable information will be cleared. The data that we retain is used to report on the historical performance of our recruitment process.
Reasons We Share Personal Data
We share data within our controlled affiliates and subsidiaries and other vendors working on our behalf. For example, companies we've hired to provide the recruitment technology and to support this recruitment process, or companies to assist in protecting and securing our systems. In such cases, these companies abide by our data privacy and security requirements and they are not allowed to use personal data they receive from us for any other purpose. We may disclose personal data when required by applicable law or to respond to legal process.
We do not sell, rent, and trade your personal data.
Your rights: How to Access and Control Your Personal Data
You have the right of access and the right to rectify the data concerning you. You can view much of your personal data through this website. You can request a copy of your personal data by contacting the address below.
You can rectify or correct personal data if you find it is inaccurate or incomplete. Much of the information can be updated by you using this website. If there are other changes that you need to make then you can provide details of changes to the address below. The right of rectification can only apply to factual data processed within the recruitment process. Data related to the screening / selection criteria cannot be rectified after the closing date of submitting applications as this data is used at that time to make decisions and needs to be preserved in that state as evidence in case of challenges to the fairness of the process.
Cookies and Other Similar Technologies
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The cookie information can only be used by the browser when it sends requests for new web pages to our servers - the browser will not allow the cookie to be used for any other purpose. The cookie information will always be protected by strong encryption whenever the content is sent to us.
The use of these cookies is strictly necessary for the correct and secure operation of our website.
Cookies which we may set include:
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